Intelligent Document Processing (IDP) Agent

Automate Intake and Data Entry

Asepha’s optical character recognition (OCR) model helps enterprises automate document intake for prescriptions or forms, triage documents, and flag missing information instantly. From processing handwritten notes to parsing sig codes and verifying dosage, our prescription processing tool ensures no data is missed.

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97%

out-of-box accuracy for data extraction

60%

administrative time saved on triaging

3 sec

latency per prescription

How Does It Work?

Two Modules. One Intelligent Intake Engine.


1

Unstructured Data Extraction

Use advanced optical character recognition (OCR) technology to accurately extract and interpret handwritten or faxed prescriptions, lab values, prior authorizations, and clinical forms. Asepha's vision models ensure that even unstructured, blurry, and low-quality documents are seamlessly processed into structured data.
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2

Prescription Sig Standardization

Automatically standardize free-text prescription instructions according to your pharmacy’s or enterprise-wide rules. Asepha applies configurable normalization logic, converting sig variations into your preferred, compliant format. This improves dispensing accuracy, patient communication and safety standards, ensuring that instructions are consistent across stores, systems, and teams.
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Clinical Intelligence

Asepha’s clinical rules engine surfaces potential drug therapy problems, formulary issues, or inventory shortages directly from the intake workflow, allowing pharmacists to take immediate action and prevent treatment delays. This creates a smarter pharmacy prescription automation layer that supports safer, more consistent clinical decision-making.
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OCR for pharmacy that will detect and flag missing pharmacy documentation in real-time
Automatic data entry for pharmacy. Automate pharmacy intake of prescriptions and prior auths

Sig-Based Calculations

Automatically calculate medication quantity, days’ supply, and refill intervals by interpreting the prescription instructions with sig-aware logic. Asepha’s engine understands common abbreviations, cross-tapering schedules, and PRN orders, reducing the risk of manual calculation errors.

By tying sig-based calculations to payer and program rules, the system helps minimize rework from claim rejections and supports more accurate inventory planning and refill synchronization.
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Compatible with Any EHR Template

Easily read and understand prescriptions from any electronic health record (EHR) or ePrescribing system, regardless of layout or template differences. Asepha’s models adapt to a wide range of formats used by clinics, hospitals, and virtual care providers, allowing for smooth integration into your existing digital workflow. Whether prescriptions are coming through eScript, fax, or scanned uploads, your pharmacy data entry AI applies the same structured, standardized extraction every time.
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Our pharmacy data entry AI can triage pharmacy fax queues by urgency and type
Pharmacy prescription automation. Integrate with any healthcare fax automation tool

Seamless Integration

Integrate with any pharmacy management system, eScript network, and CloudFax or healthcare fax automation tool to create a continuous, end-to-end intake pipeline. Asepha’s intelligent document processing can automatically route and sync extracted data into your existing infrastructure without disrupting current workflows. Fax queues can be triaged by urgency, type, or payer, turning static images into actionable tasks and enabling true automatic data entry.
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"As a high-volume store, we used to have prescriptions pile up at the intake station. We had to prioritize the antibiotics and critical medications in order to keep up. The data entry tool has completely transformed our data entry process, saving us hours and reducing the risk of prescriptions not being ready when patients arrive.


Pharmacist
Retail Pharmacy, USA